It’s becoming more and more common for both businesses and individuals to choose cloud based storage for their documents and data. The days of storing everything locally on a hard drive may soon be a thing of the past. What are the reasons one might choose cloud storage? What are the advantages? Are there any disadvantages? Read on to find answers to all these questions.
Cloud computing has become a popular way for companies and individuals to access their data and their documents from any internet connected computer. This a more convenient alternative to storing data and documents to the hard drive of one particular computer, providing people with easy access to the information they need no matter where they are.
This form of file sharing is more secure than local file sharing in one important sense: It is virtually impossible to lose files that are stored in the cloud as opposed to on a hard drive that could unexpectedly crash at any time.
Pros of Cloud Based File Sharing
Sharing files via the cloud is much easier for both business and personal use. There are many websites, such as Dropbox and Google Drive, which let users share their files with others for free. Local file sharing is very limited in its scope whereas cloud based file sharing gives users many more options.
For companies with employees and offices all over the country or even all over the world, cloud based file sharing makes it easy for colleagues to collaborate on a project together. Files that are shared via the cloud can be edited by any user that has access to them. This is simply not the case with local file sharing, as the files are stored on a single computer.
Local file sharing also limits the amount of data that can be saved. While cloud based file sharing has limits as well, anyone who finds themselves needing a higher limit can usually upgrade the cloud based file sharing program of their choice and get more space. With local file sharing, eventually the available space on the computer runs out and users are forced to remove some files or upgrade their computer.
Cons of Cloud Based File Sharing
There are disadvantages to using a cloud based system to share files, and this includes a possible lack of security. Files containing very private and sensitive information generally should not be shared on any computer system based in the cloud.
This means insurance companies, hospitals, doctor’s offices and the like often stick to local file sharing to protect the privacy of their clients or patients.
Another disadvantage of using a cloud based system is that it incurs many more costs than local file sharing does. There is generally high maintenance costs involved in keeping cloud based systems operating correctly. Local file sharing is often used by companies who can’t or won’t spend the extra money on a cloud based computer system.
In the battle between cloud based file sharing versus local file sharing, it is important to assess one’s needs prior to choosing one option or the other. Since both options have their pros and cons an individual or company must decide what is most important to them when it comes to being able to share files with other individuals.